When you manage a small business or a home business, getting organized may not always be easy. Yet, maintaining organization in the office is important so you can perform your tasks quicker, easier, and more better.
Consider these practical and sensible tips on how you can maintain organization in your office:
Use a business accounting tool. A business accounting software application is a great help for keeping information organized and secured.
One example is Intuit Quickbooks Online for Small Business which allows you to sort Vendor, Customer, and Employee information using just one system.
In fact, you can incorporate Quickbooks Online with other services from Intuit such as the Intuit Online Payroll system for easy management of your employee’s payroll and the Intuit Merchant Account Services so you can use the credit card processing features available from the same software.
A place for everything. Before you go out to purchase cabinets and boxes, make a list of the things that you need to store so you can choose the right type of storage. Keep your documents in specific folders (receipts from vendors, customer invoices, bills, tax returns, etc) and label them accordingly.
A tray is helpful for sorting paperwork to avoid clutter in your desk. You can put the ones that need immediate attention on the topmost tray, papers that you must sign within the week on the second layer, and documents that can wait a little longer on the bottom tray.
Put your office supplies (bond paper, rubber bands, paperclips,) in one cabinet so you’ll know where to get what you need. Cables and charges should be placed in a separate storage. See to it that you put things back in their proper places after you use them to avoid clutter. Consider placing all devices (chargers, printer) that need to be connected to a power source in one station for convenient access.
Use a time scheduler. Microsoft Works is a useful tool for getting your daily, weekly and monthly tasks organized. It has a built-in reminder so you can be reminded of your schedules ahead of time. Another similar online application is Yahoo calendar so you can conveniently access your task list through the internet.
Create your to-do list. At the end of each day, make a list of all the tasks you need to accomplish the next day. If a certain task needs to be completed on the same day, put it on the top of your list.
It’s a good idea to do the most important tasks in the morning instead of putting it off later in the afternoon. This way, you can be sure that you get your priorities done just as you planned.
Do you have other tips to add to the list? Please feel free to share your views by leaving a comment.
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About the Author:
Melanie James has spent the last 14 years working with businesses to implement quick, effective and inexpensive changes to their businesses to increase productivity and their bottom line.